Award winning easy to use document management software.
Easily scan, categorize, store, search, and retrieve your documents digitally. Quickly scan using your duplex scanner and customize the user interface to suit your needs.

For Windows 98, NT, 2000, ME, XP, 2003, or Vista.



Paper Valet™ Pro offers a richer, more sophisticated set of capabilities than all reasonably priced document management systems on the market today.

Advanced product features:

  • Searching and indexing.
    Keywords recognized from scanned documents are indexed in a database that allows for quick access to them.
  • Duplex scanning.
    Using your duplex scanner, get your scanning done in ½ the time. Automatically scan both sides of a double-sided page, producing two images at once. Regular scanners must scan double-sided pages by scanning one collated stack of paper, then flipping it over and scanning the other side.
  • Customizable of field labels.
    Change the names of the field labels in the program to apply to your situation. The following field names can be customized: account name, account number, invoice number, and notes.

 

Indexing in detail:


To find a document using the standard version of , you need to know the following information about the document: account name, account number, and date. Using this information, you can browse to the document in the View Tab by selecting the account name, then selecting the account number, and finally, choosing the date. This process can take a while if for example; you do not know the document date. You may end up browsing many documents under the account name before finding the one you were looking for. Indexing solves this problem by accelerating the process of finding and retrieving documents.

Paper Valet™ Pro offers two types of indexing: field-based and full-text.

Field-based indexing provides a controlled way of searching for documents. You can search for documents based on any combination of the fields: account name, account number, invoice number, notes, and date.

Full-text indexing expands upon field-based indexing by allowing you to also search for all recognized words in a document. OCR is applied to the document to produce a list of high confidence words to use in the index. Recognized words are rarely 100% accurate, so Paper Valet™ Pro provides you with the ability to automatically spell check the word list as well as hand-editing the word list. Full-text indexing is available if you have one of the following OCR engines installed: Microsoft® Office 2003, Microsoft® Office 2007, OmniPage® Pro 14, or OmniPage® Pro 15. Paper Valet™ Pro will use MODI — Microsoft Office Document Imaging Library to perform OCR if you select Microsoft® Office 2003 as your OCR engine.

Important note: Microsoft® Office XP does not contain MODI. If you do not have Microsoft® Office 2003, Microsoft® Office 2003, or one of the other OCR engines, you can manually enter keywords. In the future, Paper Valet™ Pro will support additional OCR engines.

After a document is scanned, a record is added to the Paper Valet™ Pro database which contains the document information. Search keys are added for each word in the full-text or field-based word list that cross reference the document information.

 

Searching in detail:


Using the Search Tab you can find and retrieve documents that match the search criteria that you enter. Your text is broken into words and the words are looked up in the database. You can also specify wildcards in a search.

Search results will be sorted with the best matching results first. The results list includes a graphical indicator of the document's relevancy. The indicators are color coded to indicate the quality of the match. Green indicates the best matches, yellow indicates midrange matches, and red indicates poorest matches. The number of bars is used to symbolize the document ranking in the color range.

You can also sort the result list by date, account name, or account number.

Indicator

 

Result ranking

 
 

 

89%

 - 

100%

 

 

78%

 - 

88%

 

 

67%

 - 

77%

 

 

56%

 - 

66%

 

 

45%

 - 

55%

 

 

33%

 - 

44%

 

 

23%

 - 

33%

 

 

12%

 - 

22%

 

 

1%

 - 

11%

 

 

Additional product features:

  • Creates and manages a document repository on your file system.
    Documents are stored in a hierarchical structure under a folder called My Papers, which is filed under your My Documents folder. The location of the My Papers folder is fully configurable and you can even put your My Papers folder on a network drive for multi-user access.
  • Documents are filed by account and date.
    New documents are assigned an account and date. Documents are stored under a folder with the account name, and optional account number. The document is filed under the account name using the date. The file name is configurable and can include the account name, account number, an invoice number, and the date.
  • Automates scanning by bypassing the TWAIN or WIA user interface.
    Paper Valet™ Pro works with both TWAIN and WIA compliant scanners. Most applications provide their scanning functionality through your scanner driver's user interface. This user interface is generic and designed to be used with a wide variety of applications, yet it has many drawbacks: a dialog will pop up for each scan, the dialog can require an excess number of mouse clicks, and some do not remember your previous settings between scans. Paper Valet™ Pro bypasses the driver's user interface to speed up your scanning tasks.
  • Batch scan multiple documents.
    Setup categorization information for multiple documents and then automatically scan them to the correct location. Load your scanner's document feeder and kick-off a batch scan. When the process completes, Paper Valet™ Pro will notify you with a marked tone.
  • A convenient explorer style view for browsing your documents.
    Switch to the View tab to browse through your documents. The View tab is tied to the Scan tab so you can quickly browse to the last scanned document. The View tab lets you perform tasks like renaming documents, moving documents, and deleting documents without leaving the application.
  • A median filter for removing noise in black and white scans.
    Enable this advanced noise filter to remove speckles while still preserving image details. The median filter works best with images scanned at 300 DPI or greater. In addition to cleaning up the noise, the median filter will also reduce the file size.
  • Documents are stored as multi-page TIFF or PDF files.
    Documents are stored using the industry standard TIFF file format or PDF — the standard file format of the Internet. Both formats allow for one or more pages and the pages are encoded using either CCITT Group 4, LZW, or JPEG compression.
  • Integrated image viewer.
    View your documents using the Paper Valet™ Pro integrated image viewer. As documents are scanned, they are displayed in the image viewer's window. You can click on a document in the View tab to display it in the image viewer. The image viewer has built-in anti-aliasing to produce a clear and sharp image.
  • Collate multi-page documents.
    Double sided pages can easily be collated. After scanning one side, simply flip the pages over and reload them into your document feeder. Paper Valet™ Pro will prompt you to collate the pages after you've scanned all of them and the pages will be collated in the correct order.
  • Works with flatbed and document feeder scanners.
    Paper Valet™ Pro detects if a document feeder is present and will use it if paper is loaded. If a feeder exists, but there is no paper in it, you'll be prompted to add paper or scan using the platen. For scanners with no document feeders, Paper Valet™ Pro adds an inter-page count down mechanism. When the timer counts down, the scanner will automatically start scanning the next page. This lets you replace pages on the platen without having to worry about clicking and typing. The timeout is configurable and there's also a pause button available.
  • Add a note to your documents.
    Enter any information that you would like to keep with the document. It will be embedded in the TIFF as tag data or in the PDF file as a subject.
  • No proprietary datastores.
    Paper Valet™ Pro stores files on your file system, not in a proprietary database. Gain peace of mind knowing that you don't have to worry about your important documents being lost in a corrputed proprietary datastore.
  • Compatible with the one-touch scan button.
    If your scanner has a one-touch scan button, press it to start Paper Valet™ Pro.
  • Post-processing of documents using any 3rd party application.
    Paper Valet™ Pro lets you run any application after a document has scanned. You can specify the command-line arguments to the application including macros that expand to things like the document's location, the document name, and the account information.

 

Screen shots:

The main screen

The main screen and integrated image viewer after scanning a document. Select the account, account number, and date, then press Scan New button to scan a new document.

The search tab

The search tab lets you specify a search criteria and orders the search results with the best matching documents first. Click the document to display it in the integrated image viewer.

The database build & repair tool

The Paper Valet™ Pro database build & repair tool lets you rebuild the database as well as index documents offline.

 

System requirements:

  • Operating System: Windows® 98, Windows® 98 SE, Windows® Millennium Edition, Windows NT® 4.0 with service pack 6, Windows® 2000, Windows® XP, or Windows® Vista.
  • TWAIN or WIA compatible scanner.
  • CPU: Pentium® class or equivalent (e.g., AMD-K5™) or better.
  • A sufficient amount of RAM to handle the transfer of images from the scanner. A minimum of 64 MB is required, but for the best performance at least 256 MB of RAM is recommended.
  • Enough hard disk space to store your documents. A typical black and white document scanned at 300 DPI will average about 50K.
  • A CD-RW or Zip drive is recommended to backup your documents.
  • GPL Ghostscript is required to use the PDF file format. GPL Ghostscript is available to end users for free. Paper Valet™ Pro provides download instructions if GPL Ghostscript is not already installed on your system.

Additional system requirements:

  • Microsoft Data Access Components (MDAC) version 2.7 or later. MDAC is available for free from the Microsoft Download Center. The installer will let you know if you need to install or upgrade MDAC.
  • The latest Microsoft® JET 4.0 Database Engine update. Download it for free from the Microsoft Download Center. The installer will let you know if you need to install or upgrade JET.
  • The following OCR engines and components are optional:
    • Microsoft® Office 2003
    • Microsoft® Office 2007
    • OmniPage® Pro 14
    • OmniPage® Pro 15
    • Microsoft® Word (to spell check OCR results.)